The Governing Board

The Resources Committee

Terms of Reference and Standing Order for Resources Committee

The Committee is expected to work within the following terms of reference with a focus on monitoring the School Improvement Plan.

General

• To monitor progress against the priorities of the School Improvement Plan particularly those related to finance, premises & Personnel targets.
• To undertake monitoring visits to the school.
• To make regular reports to the Full Governing Body.
• To approve relevant resources policies on behalf Full Governing Body.
• To meet at least 3 times each year.
• The Clerk to the Governing Body will normally clerk these meetings.
• To maintain an up-to-date balanced three- year budget plan which shows clear links to the School Improvement Plan and staffing plan.
• To report monitoring and rollover to the Full Governing Body, highlighting any significant variances.
• To evaluate any virement recommendations and report to the Full Governing Body.
• Analyse and report on tenders for contract services.
• To keep in-school financial procedures under review and to sign the annual statement of internal control (SIC).
• To benchmark school financial performance against similar schools and report to the Full Governing Body.
• To evaluate and present to the Full Governing Body proposed expenditure following recommendations from the Headteacher.
• To ensure that the school has, or is working towards achievement of the Schools Financial Value Standard (SFVS).
• To ensure that all spending provides ‘Value for money’ in terms of raising standards in education and to sign the annual Best Value Statement.
• To monitor and evaluate the management of the Voluntary Fund and to receive the audited accounts.
• To monitor the expenditure of any extended services provided against pupil achievement.

Personnel

• To draft and keep under review the staffing structure in consultation with the Headteacher.
• To establish a Salary Policy for all categories of staff and to be responsible for its review.
• To oversee the appointment procedure for all staff.
• To establish and review a Performance Management policy for all staff except the Headteacher, whom will be reviewed by the Headteacher Performance Management team.
• To oversee the process leading to staff reductions and report to the Full Governing Body.
• To keep under review the staff work/life balance, working conditions and well being, including the monitoring of absence.

Admissions

• To monitor pupil numbers and report to the full governing body.

Premises and Insurance

• To seek advice from the LA, diocese or trustees, where appropriate to ensure adequate levels of buildings insurance and personal liability.
• To monitor and evaluate the implementation of the school buildings strategy.
• To monitor and evaluate the maintenance plan.

Health & Safety

• To monitor and evaluate the Health & Safety Policy.

Membership

• The Resources Committee shall consist of not fewer than four governors plus the Headteacher and the Chair of Governors whom have ex-officio posts. All these persons shall have voting rights.
• Membership will be confirmed at the first meeting of the Governing Body in the academic year.
• Representatives of governors serving on the Resources Committee will be made with respect to the skills matrix of the Full Governing Body overall.
• The Committee may appoint such co-opted, non-voting members, as agreed by the Governing Body:

1. Relevant school financial staff (e.g. Deputy Head, Finance Officer/Bursar and School Secretary).
2. Elected members of staff.
3. Other persons with particular expertise.

These members will serve in an advisory capacity and may include staff nominated by the Headteacher following consultation with the Committee but will not have voting rights.

• Other members of the Governing Body may attend meetings of the Resources Committee and may contribute to discussions on matters under consideration but do not have voting rights.

Quorum

• The quorum shall be half of the compliment of the Committee.
• The quorum must remain in place for each vote taken at the meeting, not just if the required number of governors were present at the start of the meeting.

Meetings

• The Committee shall meet three times in the school year and may meet at other times as may be required.
• The meeting dates for the forthcoming school year will be agreed in the current summer term and the Committee will be mindful of school reporting and regulatory dates in setting these meeting dates.

 Chairmanship

• The Chair of the Committee shall be elected annually by the Committee at the first meeting of the academic year and should be a governor other than the Headteacher or Staff Governor.